Annual Conference 2023

The pre audit financial statements for the year ended 31 March 2023 were received and adopted at Annual Conference on 28 September 2023. The final version with Independent Audit Report is now available (attached) – we highlight the following changes from the pre audit version:

• Independent Audit Report now attached (pg 19-20)
• Statement of Service Performance now attached (pg 16-18)
• Additional Notes to Financial Statements: h) Financial Instruments (pg 6)

If members have questions regarding the FY2023 financial statements you can raise them here until 15 December 2023.

Travel will be booked around these times to enable attendees to get to and from the event.

Executive members, Te Huarahi members, delegates and observers (who must have regional approval) are expected to attend all conference sessions, including conference dinner on Wednesday.  The conference will be livestreamed via the PPTA website

Live stream of the Annual Conference and Papers:

Day 1: Watch the conference live stream here

Day 2: Watch the conference live stream here

Day 3: Watch the conference live stream here

Regional Secretaries need to notify national office of the names of all delegates and observers as soon as they are known.  Everyone planning to attend Annual Conference must complete a registration form.  Registration forms can be downloaded from the PPTA website.  Once registration forms are received, travel and accommodation bookings will be made.  Registrations have closed as of  9.00am on Monday 11 September.

Travel:

An itinerary will be forwarded to attendees as soon as the bookings are made.  Attendees are asked not to request changes to their itinerary (unless necessary) as changes are likely to incur additional charges and these may be passed on to them.  Any changes will require the authorisation of the DGS Policy. 

Attendees from the Wellington, Hutt Valley, Wairarapa and Manawatū-Whanganui regions should travel by train, bus or car.  Attendees from these regions travelling to conference by car are requested to car-share wherever possible.  Those who bring their own car will be reimbursed at 82c per km.

Attendees from regions other than Wellington, Hutt Valley, Wairarapa and Manawatū-Whanganui, who are entitled to travel by air but choose to drive, are reimbursed either 82c per km or the average cost of a return airfare, whichever is the cheaper.

Accommodation:

There are a limited number of rooms available at the Brentwood Hotel and attendees will be accommodated not only at the Brentwood but also at other providers close to the venue. Rooms at the Brentwood will be prioritised for Executive members, Te Huarahi members and delegates. Delegates are encouraged to share twin rooms to enable more people to stay on-site. Observers are required to share a twin room (initially offsite) and will be waitlisted for a room at the Brentwood on a first in, first booked basis.

Extra nights will be arranged for attendees only if airline schedules or the distance from their home to their nearest airport makes it necessary to arrive earlier or stay longer.

Costs:

Delegates, or their region, will have to pay a surcharge of $79.50 if a single room is requested.   All costs for observers (ie. travel, accommodation, meals) will be charged back to the region.

Breakfasts:

PPTA covers the cost of a continental breakfast.  If people wish to have a cooked breakfast at the Brentwood Hotel, they must pay the additional $6.00 per breakfast when they check out.  If your accommodation is at the Rydges Wellington Airport, breakfast is included with your room.

Confirmation:

Confirmation of registration will be emailed to attendees once the registration form is received and processed.  This will also include any travel and accommodation arranged.

Attendees are asked to contact national office if they do not receive confirmation of their registration within one week of sending in the registration form.

Please contact Julie Elliott at jelliott@ppta.org.nz for travel and administration assistance.

Note:

PPTA members who are not an Executive member, Te Huarahi member, delegate or approved regional observer who wish to attend annual conference are welcome, however, they must do so at their own expense. Catering and accommodation will not be provided and you may only attend open sessions.  Instead of completing the registration form please email jelliott@ppta.org.nz to register your attendance.